Board of Trustees
Durham Technical Community College shall be governed by a Board of Trustees consisting of 15 members who shall be selected as follows:
Four trustees appointed by the Governor of North Carolina;
Four trustees appointed by the Durham County Board of Commissioners;
Four trustees appointed by the Durham Public Schools Board of Education;
Two trustees appointed by the Orange County Board of Commissioners; and
One trustee, who shall serve as an ex officio, non-voting member of the Board, by virtue of his or her election as the college’s Student Senate President, pursuant to General Statutes 115D-12(a).
Only one member of the Board of County Commissioners from Durham County and one from Orange County may serve on the college’s Board of Trustees.
As specified in General Statutes 115D-12, with the exception of the college’s Student Senate President, all trustees shall be residents of the college’s service area or of contiguous counties. Also, no person who has been employed full time by the community college within the previous five years and no spouse or child of a person currently employed full time by the community college shall serve on the college’s Board of Trustees. The college’s service area is designated to be Durham and Orange counties.
Organization of the Board of Trustees
The Trustees elect a Chairman, a Vice Chairman, and a Secretary for a period of one year. All three officers are eligible for re-election by the Board. The Chairman presides during all Board meetings, and the Vice Chairman presides in the absence of the Chairman. The Secretary keeps the minutes of all Board meetings. Elections take place during the first scheduled meeting in July. The four standing committees of the Board are Budget and Finance; Buildings and Grounds; Policies and Personnel; and Student Success; and Personnel, Curriculum, and Student Affairs. The Board's Executive Committee consists of the Board Chair, Vice Chair, and Chairs of each standing committee. Special committees, called ad hoc committees, may be appointed as needs arise. Establishing such committees will be at the discretion of the Board Chair or upon action of the Board during regular or special session. The purpose and responsibilities of an ad hoc committee will be stated when the committees are established.
The Powers and Duties of the Board of Trustees
Chapter 115D-14 of the N.C. General Statutes defines the authority and duties of the Board of Trustees as follows:
“The Board of Trustees of each institution shall be a body corporate with powers to enable it to acquire, hold, and transfer real and personal property; to enter into contracts; to institute and defend legal actions and suits; and to exercise such other rights and privileges as may be necessary for the management and administration of the institution in accordance with the provisions and purposes of this Chapter.”
Chapter 115D-20 further states that
“the Trustees of each institution shall constitute the local administrative board of such institution, with such powers and duties as are provided in this Chapter and as are delegated to it by the State Board of Community Colleges.”
Powers granted to the trustees include the following:
To employ the President as the chief administrator of the college for such term and under such conditions as the trustees may designate, with such employment subject to the approval of the State Board of Community Colleges;
To conduct an annual evaluation of the college’s President, with the Chair of the college’s Board of Trustees notifying, in writing, the Chair of the State Board of Community Colleges prior to June 30 of each year that such evaluation has been completed;
To employ all other college personnel. The Board may delegate the authority of employing such other college personnel to the President;
To periodically review, modify, and approve, upon recommendation of the administration, the college’s mission, purpose, strategic plan, facilities master plans, and long-range plans;
To purchase any land, easement, or right-of-way which shall be necessary for the college’s proper operation, when the State Board of Community Colleges has approved such site, and, if necessary, to acquire land by condemnation in the same manner and under the same procedures as provided in the General Statutes. For the purpose of condemnation, the Board’s determination as to the location and amount of land to be taken and the necessity to proceed with such condemnation action shall be conclusive.
To apply the standards and requirements for admission and graduation of students, as well as other standards the State Board of Community Colleges establishes;
To take such other actions as may be necessary or proper for the exercise of the foregoing specific powers, including adopting and enforcing all reasonable rules, regulations, and bylaws for the college’s government and operation under the General Statutes and for the education, support, and discipline of students.
To enter into lease purchase and installment purchase contracts for equipment as specified in General Statute 115D-58.15.
Oversight of all college funds is the responsibility of the Board of Trustees. An annual budget shall be prepared and submitted for final approval as the State Board of Community Colleges so directs. The college’s Board is responsible for using these funds in accordance with State Board of Community Colleges’ policies as well as in accordance with state and federal laws and regulations. The Board is also responsible for approving local budget requests to be submitted to the Durham County Board of Commissioners and to the Orange County Board of Commissioners for the college’s required supplemental appropriation.
Board and Employee Relationships
Durham Technical Community College is a community-centered institution governed by a locally-appointed Board of Trustees. As a result, complex relationships can emerge or develop between college employees and members of the Board of Trustees. The purpose of this statement is to provide guidelines for the management of such relationships.
The President of Durham Technical Community College derives his/her authority from the college’s Board of Trustees. In effect, the Board has a single employee (the President) through whom the policies of the Board are enacted and the programs and services of the college are carried out. College employees should be mindful of this in their interactions with individuals who serve on the Board. Board members individually and the Board collectively should receive all information about the college from the President directly or from college employees acting at the President’s direction. College employees who receive requests for information from individual Board members should promptly notify the President of those requests. In addition, college employees are expected to apprise the President of any college-related contact with individual Board members. (This expectation does not apply to a request for information about the President’s job performance as part of a regular or special review of the President that has been duly commissioned by the Board of Trustees.)
College employees should refrain from initiating contact with Board members to discuss college business unless specifically directed to do so by the President. College employees should pursue a grievance against the President by contacting the Ethics Liaison as outlined in the college’s Whistleblower Policy.