Grade Point Average (GPA) Calculation

Number: 

1.13.2

Policy/Operational Procedure Name: 

Grade Point Average (GPA) Calculation

Sponsor:

Abraham Dones,
Assistant Dean, Student Information and Records/Registrar

Custodian: 

Student Development and Support Department

Effective Date(s): 

June 2017

Next Review Date: 

2018-2019

Location: 

durhamtech.edu/policies-and-procedures/GPA-Calculation

Citation: 

N/A

 

Policy Statement

Durham Technical Community College (Durham Tech) employs a letter grading system to evaluate the student’s performance in meeting the stated objectives of the classroom, laboratory, shop, clinical setting, or work experience.

Procedure

Durham Tech uses a Grade Point Average (GPA) as a common indicator of academic success. There are three calculations used to determine students’ academic progress: (1) cumulative GPA, (2) program GPA, and (3) overall GPA for Satisfactory Academic Progress (SAP). All GPAs are based on a 4.0 scale.

  1. The cumulative GPA is calculated using grade points from all courses taken at Durham Tech including developmental education courses, Academic English as a Foreign Language (EFL) courses, prerequisites, and classes outside a student’s program of study. If a course is repeated, only the best grade is used in calculating the cumulative GPA.

    To calculate the GPA, students must know the number of credit hours assigned to each class, and then must convert the letter grade earned into quality points. The table below illustrates the letter grade and quality points. 
     
    LETTER GRADE QUALITY POINTS
    A/A*1/PA1 4
    B/B*1/PB1 3
    C 2
    D 1
    F/F2 0
    Grades of I, IP, R/NP, P, NS, W, AU, NC, CE, or TR1 are not used in GPA calculations.
    1See Grading System.

  2. The program GPA is calculated using the courses taken at Durham Tech that are listed on a student’s plan of study, including all General Education courses and any approved course substitutions. A minimum program GPA of 2.0 is required for graduation. If a course is repeated, only the best grade is used in calculating the program GPA. With the exception of repeated courses, it is important to note that both successful and unsuccessful attempts to fulfill a requirement are included in the program GPA. Further, if a student has fulfilled the requirements on the plan of study and later completes additional courses, the program GPA will not include grade points from the additional coursework.

    See the following program GPA calculation examples for illustration:

    A student who completed the courses below within the Office Administration Associate in Applied Science degree, 2015-2016 Catalog Year, would have the SOC 210 course incorporated into the program GPA, resulting in a program GPA of 3.18. Since the SOC 210 course was an attempt at fulfilling the social science elective for the program, the F is incorporated into the program GPA. The grade in PSY 150 is also included as it is a successful attempt at meeting the same requirement. The F grade in SOC 210 is not replaced unless the same course is repeated:

    2015FA: ACA 122 – A (1 cr.), CIS 110 – A (3 cr.), SOC 210 – F (3 cr.), OST 130 – A (3 cr.)
    2016SP: ENG 111 – B (3 cr.), BUS 110 – A (3 cr.), PSY 150 – B (3 cr.), DBA 110 – A (3 cr.)

    A student who completed the courses below within the Associate in Arts degree, 2016-2017 Catalog Year, would not have the SOC 210 course incorporated into the program GPA, resulting in a program GPA of 3.0. Since this course was taken after meeting the social science requirement of 9 credit hours in 2016FA and after all electives had been fulfilled, the F is not incorporated into the program GPA; it is an additional course beyond the requirements in the plan of study:

    2016SU: PSY 150 – B (3 cr.), ACA 122 – B (1 cr.), ENG 111 – B (3 cr.)
    2016FA: CIS 110 – B (3 cr.), HIS 111 – B (3 cr.), ECO 251 – B (3 cr.), PSY 241 – B (3 cr.)
    2017SP: POL 120 – B (3 cr.), ECO 252 – B (3 cr.), HIS 112 – B (3 cr.), ACC 120 – B (3 cr.), BUS 110 – B (3 cr.)
    2017SU: SOC 210 – F (3 cr.)

  3. Students who receive financial aid must demonstrate satisfactory academic progress (SAP) in order to maintain financial aid eligibility. One standard that must be met to maintain financial aid eligibility is maintaining an overall GPAoof 2.0 or higher. The overall GPA used to determine the student’s SAP status is calculated using grade points from all courses, including developmental education, Academic English as a Foreign Language (EFL) courses, prerequisites, and courses outside of the plan of study. If a student repeats a class, grade points from all course attempts are used to calculate the overall GPA. All past and recent periods of enrollment (semesters or terms) at Durham Tech are included in a calculation of satisfactory academic progress, regardless of whether the student was receiving financial aid assistance at the time.

 

Purpose/Definitions 

This policy provides an explanation of the grade point calculation process and applies to all curriculum students.

Cumulative Grade Point Average - GPA calculated using every course completed. When a course is repeated, only the best grade is included.

Program Grade Point Average- GPA calculated using the courses that fulfill the student’s program of study. When a course is repeated, only the best grade is included.

Overall GPA for SAP - GPA calculated using every course completed. Grades for all attempts of a course are included.

Developmental Education Courses - These courses provide opportunities for improvement in the areas of English grammar and composition, reading and mathematics.

Academic English as a Foreign Language (EFL) Courses - These courses offer students a way to improve their skills in reading and writing in Standard Academic US English. They differ from ESL classes because ESL classes focus on everyday social English with only a minimal focus on the academic expectations in reading and writing.

Prerequisite Courses - A course that is required to be completed prior to enrolling in another course.

Satisfactory Academic Progress (SAP) - Earning at least a 2.0 overall GPA, completing at least 67% of courses attempted, and not exceeding 150% of required program credit hours.