Admissions

Number:

1.1 (printable version)

Policy/Operational Procedure Name:

 Admissions

Sponsor: 

Dr. Christine Kelly-Kleese, Vice President
Student Engagement, Development, and Support

Custodian:

Student Engagement, Development, and Support

Effective Date(s): 

March 2012, May 2017 (second revision), August 2017 (third revision)

Next Review Date:

2020-2021

Location:

durhamtech.edu/policies-and-procedures/admissions

Citation:

1D SBCCC 400.2


Policy Statement

Durham Technical Community College (Durham Tech) follows an open-door with guided placement admissions policy as established by the North Carolina State Board of Community Colleges (SBCC) and consistent with SBCC code 1D SBCCC 400.2. Durham Technical Community College is an affirmative action, equal opportunity, American Disabilities Act, Section 504 institution and does not discriminate on the basis of race, sex or sexual orientation, color, age, religion, national origin, or disability in admitting students. The College reserves the right to refuse admission to any applicant during any period of time that the student is suspended or expelled from any other educational institution. The College also reserves the right to refuse admission to any applicant who poses an articulable, imminent, and significant threat to others


Procedure

Admission Requirements for AA, AS, AFA, AE, and AAS Degree Programs, Diplomas, and Certificates 

Durham Technical Community College (Durham Tech) offers university transfer programs of study leading to the Associate in Arts (AA), Associate in Science (AS), Associate in Fine Arts (AFA), or the Associate in Engineering (AE) degree. In addition, the College offers career and technical programs of study leading to Associate in Applied Science (AAS) degrees, diplomas, or certificates in the following areas: business, education, health, industrial, engineering, and information technologies; and applied and public service technologies. 

Admission to any career, technical, or university transfer program requires applicants to submit the initial enrollment application and provide one of the following official documents: proof of high school completion, proof of high school equivalency (HSE) completion, and/or verification of completion of a post-secondary credential. If the student received an associate's degree or higher from a regionally accredited institution, proof of high school completion is not required. Further, if the student completed an associate’s degree or higher from an institution outside the United States, the documentation must meet American Association of College Registrars and Admissions Officers (AACRAO) standards or be professionally evaluated by an approved agency.

On each Gainful Employment (GE) program web page, Durham Tech provides graduation rates, the median debt of students who completed the program, and other information required by federal GE regulations (34 CFR 668.6(b)) to students applying for admission to any designated GE diploma or certificate program.

Admission Requirements for Limited-Enrollment Programs 

Admission to certain Health Technologies and Emergency Medical Science programs is limited. Applicants should review the admissions steps for limited-enrollment programs for further information. These programs may require developmental and/or preparatory courses prior to admission. Students may obtain assistance in setting realistic academic and career goals by attending program-specific information sessions and advising conferences held prior to submitting an application to the program. 

Admission Requirements for the Associate in General Education Degree Program 

The College offers an Associate in General Education (AGE) degree program, which is designed for individuals wishing to broaden their education with an emphasis on personal interest, growth, and development. This program is not designed as a college or university transfer program. Admission to the Associate in General Education degree program is available to applicants who are high school graduates, high school equivalency graduates, or are at least 18 years of age. 

Although potential students may apply at any time, applicants are encouraged to complete the admission process by the priority enrollment due dates. High school students may apply early during their senior year.

Provisional Early Acceptance of High School Students 

Graduating high school seniors who submit an enrollment application to a degree, diploma, or certificate program will be granted provisional acceptance, pending receipt of an official high school transcript or original high school diploma (to be copied) that demonstrates high school completion or equivalency. Furthermore, if granted provisional acceptance, graduating high school seniors may submit FAFSA applications to be reviewed for financial aid award eligibility. If eligible for an award, they will receive an award letter from Durham Tech with the stipulation that a disbursement of funds will be granted only after the college receives an official transcript or original high school diploma (to be copied) demonstrating high school completion or equivalency. A student will be moved from provisional acceptance to admitted status upon evaluation of the official high school transcript or diploma confirming graduation. 

If applying to certain Health Technologies and Emergency Medical Science programs, high school seniors should review the admissions steps for limited-enrollment programs for further admissions information. These programs may require developmental and/or preparatory courses or other requirements prior to admission. 

Additional Requirements 

If a student is applying for veteran's benefits, all official transcripts (high school, high school equivalency, and college) are required. Health examinations, reference forms, and other documents may also be required to participate in clinical or practical training courses in certain programs. 

All admission documents become the property of the College and are not to be copied for release to students or third parties. 

Continuous Enrollment 

Students are considered continuously enrolled at the College if they register for and attend courses (including prerequisites) creditable toward a degree, diploma, or certificate. The student must attend credit coursework in a following semester after the initial enrollment semester (attendance is required in the following fall or spring semester or following spring or fall semester). For example, if a student enrolls in the fall semester, the student must enroll in courses the following spring or fall semester to remain continuously enrolled. Enrollment is not required during the summer term to maintain continuous enrollment, although it may be required by the academic program of study. On a case by case basis, noncredit Continuing Education courses or programs may be approved by a department head of the student’s intended curriculum program to be considered towards continuous enrollment during application. Students who do not meet the minimum definition of continuous enrollment will be required to reapply to the College.

Developmental Education and Course Placement 

Developmental education course credit can be used to fulfill necessary prerequisites. Health Technologies programs require that developmental education credits be less than five (5) years old. For these programs, grades older than five (5) years old may be used only if the student has been continuously enrolled at the College. If course grades are older than five (5) years old and the student has not been continuously enrolled, the student must take the placement test or the course again. For all other academic programs, developmental education course credits do not expire.

Students' high school GPA and coursework can be used for course placement if the student graduated from high school within the last five (5) years. NC DAP, SAT, ACT, COMPASS, ASSET, and ACCUPLACER scores may be used for placement within five (5) years from the date taken. If high school records or test scores are older than five (5) years, students must retest unless they have been continuously enrolled in classes.

Program of Study Catalog Year 

If students do not complete their catalog year program of study within a period of five (5) years despite continuous enrollment at the College, the College may administratively update the student’s program catalog year to the most current year program of study. This process will maintain the integrity of changes in standards, prerequisites, course content, regulatory guidelines, and procedures.

Denial of Admission 

In accordance with SBCC code, the college reserves the right to refuse admission to any applicant during any period of time that the student is suspended or expelled from any other educational institution and to refuse admission to any applicant who poses an articulable, imminent, and significant threat to others. Such applicants will be evaluated using the procedure outlined below. 

An applicant who has been suspended or expelled for disciplinary reasons from another educational institution or who poses an articulable, imminent, and significant threat to others shall be evaluated by the College’s Threat Assessment Team. The team will make a recommendation to the Vice President, Student Engagement, Development, and Support within five (5) business days of their convening and review of the case. The Vice President will make the final admission decision and will notify the applicant in writing if admission is being denied. That communication will outline the facts supporting the decision to deny admission, the length of time and justification for that determination, conditions under which the decision may be reconsidered, and the appeals process. 

Appeals Process 

Applicants who have been denied admission to the College may appeal the decision to the president. The appeal must be in writing and submitted within seven (7) business days of the applicant’s receipt of the written notification of the denial of admission.

State Authorization for Distance Education 

Online education is an integral part of Durham Tech’s program offerings. In compliance with US Department of Education regulations, Durham Tech may allow only those students living in states from which the College has received authorization to register for online courses. Applications for admission from students who live in states that have not granted Durham Tech authorization will be flagged before admission is determined, and a designated member of Durham Tech’s student services staff will ascertain enrollment intentions.

Eligibility to Possess Firearms 

In accordance with SBCC code, any student desiring to enroll in a program that requires the student to possess a firearm shall provide proof of eligibility to possess firearms prior to enrollment in that program. The student shall provide proof by submitting to Student Information and Records one of the following documents:

  • Any current, valid state-issued permit to purchase a firearm;
  • A current, valid state-issued concealed carry permit from the state of North Carolina;
  • A current valid state-issued concealed carry permit from a state with a reciprocal concealed carry agreement with North Carolina;
  • Proof of an exemption from permit requirements pursuant to G.S. 14-415.25; or
  • A background check as determined by the College, the sole purpose of which shall be to determine whether the student can lawfully possess a firearm in North Carolina pursuant to G.S. 14-269.8G.S. 14-404(c)G.S. 14-415.1G.S. 14-415.3, and G.S. 14-415.25.

This policy shall not apply to courses mandated by law under Chapter 17C of the North Carolina General Statutes, North Carolina Justice Education and Training Standards Commission, or Chapter 17E of the North Carolina General Statutes, North Carolina Sheriffs' Education and Training Standards Commission.


Definitions

Articulable – capable of being expressed, explained or justified
Imminent – impending, likely to occur at any moment
Significant – considerable, of consequence. (The State Board of Community Colleges has granted community colleges the authority to determine what constitutes a significant safety threat.)
Provisional Acceptance – acceptance that is temporary and reevaluated upon receipt of an official high school transcript confirming graduation status
Admitted – status when official documentation verifying completion of high school, high school equivalency, or an associate's degree or higher has been provided to, evaluated by, and accepted by the College
Continuous Enrollment – Students are considered continuously enrolled at the College if they register for and attend courses (including prerequisites) creditable toward a degree, diploma, or certificate. The student must attend credit coursework in a following semester after the initial enrollment semester (attendance is required in the following fall or spring semester or following spring or fall semester).