Course Auditing

Number:

1.6.2 

Policy/Operational Procedure Name: 

Course Auditing

Sponsor:

Dr. Susan Paris
Vice President/Chief Academic Officer, Academics and Guided Career Pathways

Custodian:

Academics and Guided Career Pathways

Effective Date:

January 26, 2018

Next Review Date:

2018-2019

Location: 

durhamtech.edu/policies-and-procedures/course-auditing

Citation: 

1E SBCCC 1000.1

 

Policy Statement

N/A

 

Procedure

Durham Technical Community College welcomes individuals who wish to enroll in courses for self-enrichment and without the opportunity to receive a grade, academic/transfer credit, continuing education units, or certificate of completion. Enrollment is subject to space availability and prior approval. An audit student may not supplant a student who takes the course for credit, continuing education credits, or certificate of completion. Audit students are subject to the Durham Tech’s standard attendance requirements and may be required to complete coursework.

Course Auditing Process – Curriculum/Credit Courses 

Courses may not be audited without permission*. Students who wish to initiate the course auditing process must complete the following steps:

  1. Consult with their program director at least ten (10) working days prior to the first day of the term. This must be done prior to completing and submitting the Audit Request e-form. Information regarding the consultation will be documented in Self-Service.

  2. Complete and submit the Audit Request e-form. Once the form is processed by Admissions, Registration, and Records (Phail Wynn, Jr. Student Services Center (Building 10), room 10-201, Main Campus; 919-536-7200, ext.1801), students will receive an approval notification.

Registration procedures, prerequisite requirements (if any), tuition, and fees are the same as those for regular curriculum/credit enrollment. Certain courses such as Developmental Education and limited enrollment courses are not appropriate for auditing. Please contact Admissions, Registration, and Records (Phail Wynn, Jr. Student Services Center (Building 10), room 10-200, Main Campus; 919-536-7200, ext. 1103) for more information. 

Students may not change from credit-to-audit or audit-to-credit status after the first day of the term. Audit students receive the special grade of AU. 

Students shall pay to audit curriculum/credit courses in accordance with the College’s tuition and fees procedures, current tuition and fee schedules, and the provisions of 1E SBCCC 1000.1. (Please note: Financial aid and veterans’ benefits do not cover audited courses.) Exception: As of July 1, 2017, senior citizens are allowed to audit courses (with the exception of self-supporting courses) at colleges in the North Carolina Community College System without payment of any required tuition or registration fees. Senior citizens shall pay any applicable local fees to audit a course section consistent with the College’s local fee policies.

Course Auditing Process – Continuing Education/Noncredit Courses 

Students who wish to initiate the auditing process must submit a Continuing Education/Noncredit Course Audit Request form at least five (5) working days prior to the first day of class. Please contact Corporate and Continuing Education (Corporate and Continuing Education Center (Building 6), room 6-100, Main Campus; 919-536-7222, ext. 4011) for more information.

Registration procedures and fees are the same as those for regular continuing education/noncredit enrollment. Limited enrollment and certain other courses are not appropriate for auditing. Please contact Corporate and Continuing Education for more information.

Courses may not be audited without permission*, and students may not change from credit-to-audit or audit-to-credit status after the first class meeting. 

Students shall pay to audit continuing education/noncredit courses in accordance with the College’s Continuing Education fees procedure and the provisions of 1E SBCCC 1000.1. (Please note: Financial aid and veterans’ benefits do not cover audited courses.) Exception: As of July 1, 2017, senior citizens are allowed to audit courses (with the exception of self-supporting courses) at colleges in the North Carolina Community College System without payment of any required registration fees. Senior citizens shall pay any applicable local fees to audit a course section consistent with the College’s local fee policies.

*Program directors, in consultation with deans and instructors, will determine whether a course may be audited.

 

Definitions

AU – Audit students do not receive course credit, but the special grade of AU is assigned when a student meets attendance and coursework requirements as detailed on the course syllabus.

Credit Courses – Courses intended for students who are interested in earning college credits towards a degree, diploma, or certificate

Limited Enrollment Courses – For the purposes of this procedure, limited enrollment courses are those courses with fewer than eight (8) paying students enrolled.

Noncredit Courses – Courses that are short-term, offered through the Corporate Education, Continuing Education, and Public Safety Services division, and intended for students who want to gain general knowledge, learn a new skill, upgrade existing skills, enrich their understanding on a wide range of topics, or develop personal interests. Upon completion of a series of required classes, students can earn a noncredit vocational certificate of completion or competency.

Self-supporting Courses – Courses that are offered on a receipts collected basis whereas all cost of the course is paid from the funds collected from students or from a third party on behalf of the students enrolled in the course and not from state funds. The fees for these courses vary based upon the cost of offering each course. Registration fee exemptions do not apply to self-supporting courses.

Senior Citizens – For the purposes of this procedure, an individual is a senior citizen if he or she is at least sixty-five (65) years of age as of the first day of the applicable course section. The individual must provide proof of age through a driver’s license, North Carolina identification card, or other government-issued document.

Working Days – Days the college is open and operating under a normal schedule. This excludes weekends, closings due to adverse conditions, and holidays.